Proposal Coordinator

Location: 5915 Airport Rd, Mississauga, ON

Full-Time, Permanent

At Dexterra, we create exceptional customer experiences that make our clients shine. Powered by passionate people, we bring the right teams with the right skills together to turn problems into solutions and challenges into moments of ingenuity.

We work diligently behind the scenes to make our clients’ day-to-day operations succeed. Not because it’s what our clients want. But rather, what they need. Thousands of people count on them. And on us. For the seamless experiences to carry on with their day – to shop, study, catch a plane, recover in a hospital, work in town or far from home.

No other company delivers service, safety and quality like we do. Our expertise is matched only by our long-standing relationships. From the largest cities to the most remote corners, years of experience have taught us that relationships come above all else. It’s why we take the time to get to know our clients. To understand their customers and the complexities of their business. It’s how we provide innovative solutions that address their unique needs – going above and beyond.

Because, Service matters!

Job Description

The Proposal Coordinator is a key member of bidding teams, working collaboratively with Operations, Sales & Business Development, and other stakeholders to create quality, compelling proposals in a professional manner. The Proposal Coordinator is also responsible for maintaining libraries of information and assisting in the development of marketing material and other administrative duties supporting the sales and marketing teams.

Things You Are Great At: 

  • Managing the development & production of responses to RFQs, RFPs, Expressions of Interest, and proposals from start to finish.
  • Providing graphic design support, including developing templates in both Word and InDesign, and creating graphics.
  • Creating bid documentation including writing submission responses to standard questions by liaising with subject matter experts.
  • Managing quality control of final bid products.
  • Coordinating document production and delivery
  • Organizing and maintaining documentation
  • Preparing marketing materials such as project profiles, presentations, and brochures


  • Post secondary education; college diploma and/or university degree
  • 1 to 3 years of relevant working experience
  • Proficiency in MS Word, PowerPoint, Excel and Visio
  • Familiarity with Adobe Creative Suite is preferred
  • Foundational Level Designation from the Association of Proposal Management Institute is an asset
  • Excellent written and communication skills
  • Experience in coordination work within a cross functional group; this is a fast-paced environment!

Additional Information

What We Are Looking For:

  • Results & Quality Orientation
  • Positive Attitude
  • Personal Motivation
  • Communicative; Oral and Written
  • Interpersonal Effectiveness
  • Team work & Collaboration
  • Prioritizing, Planning & Organizing
  • Integrity & Accountability
  • Flexibility & Adaptability
  • Highly Responsive
  • Proactive Learning
  • Problem Solving, Judgement & Decision Making
  • Meticulous; Attention to Detail

Key Members Of Your Community

Manager:  Sr. Proposal Manager

Peers:  Operations, Sales & Business Development, and other stakeholders


As an employer of choice, we treat all our employees consistently and fairly to help you achieve personal and professional ambitions.

Dexterra is committed to an inclusive, barrier-free recruitment and selection processes. Please advise Human Resources if you require accommodation in these processes.

We thank all applicants for considering a career with Dexterra!


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